Outsource Bookkeeping Services

We are professionals who play a crucial role in maintaining your financial records and ensuring your business runs smoothly.

We free up your schedule, allowing you to concentrate on essential tasks like refining workflows, expanding your vision, and boosting your bottom line. We also organize your finances and empower you to run and grow your business efficiently. Best of all, outsourced bookkeepers are more cost-effective than full-time, in-house bookkeepers.

Unique and Industry-First in Small Business Bookkeeping
3-in-ONE©
Three Bookkeepers for The Price of One

We have a rigorous 35-step process to provide monthly accounting book closing for all our clients.

To do it, we have three individuals who will perform the following:

Data Specialist: The bookkeeper who conducts the monthly journal entries and closing
Closing Specialist: The Sr. bookkeeper will review the books and monthly financial reports that were closed by the Data Specialist and make sure everything is in order
Finance Manager: The last person will review and perform a final close of the books for the month

Your books will undergo three sets of eyes and 35 steps to ensure a proper close.

Your books will be reconciled and closed every month!

Packages

Monthly Bookkeeping Service ( Monthly )

An ongoing monthly bookkeeping service involves regular, systematic recording, organizing, and managing a business’s financial transactions. This typically includes tracking income and expenses, reconciling bank and credit card accounts, managing invoices, categorizing transactions, and generating financial statements like balance sheets and profit-and-loss reports.

The goal is to maintain up-to-date financial records, ensuring accuracy and compliance for tax preparation, financial planning, and decision-making. This service helps businesses stay organized, monitor cash flow, and make informed financial decisions on an ongoing basis.

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Catch-up Bookkeeping ( One-time )

The process of bringing a business's financial records up to date when bookkeeping has been neglected or incomplete for a while. It involves reviewing past financial transactions, organizing documents, reconciling bank accounts, categorizing income and expenses, and ensuring that all records are accurate and up to date.

This is often needed before tax season, audits, or financial reviews when a business has fallen behind in maintaining its financial records. Depending on the situation, it can involve a few months or years of backlogged financial data and may require time to complete the tasks.

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Bookkeeping Advisory ( 1 hour )

Bookkeeping Process Advisory involves assessing and improving a business’s bookkeeping procedures to ensure they are efficient, accurate, and aligned with best practices. This advisory service analyzes existing workflows, identifies inefficiencies or inconsistencies, and recommends process improvements or technology solutions to streamline financial record-keeping.

Key elements of bookkeeping process advisory include:

Process evaluation: Reviewing the current methods for recording, organizing, and reconciling financial transactions.
System optimization: Advising on software or automation tools that can improve bookkeeping efficiency, such as cloud-based accounting systems.
Workflow improvements: Identifying areas to enhance accuracy and reduce manual errors through better organization, internal controls, or streamlined processes.
Compliance and standardization: Ensuring that bookkeeping processes follow accounting standards, tax regulations, and industry best practices.
Training and support: Offering guidance and training to staff on best bookkeeping practices and software use.

The overall goal is to create a more efficient, reliable, and scalable bookkeeping system that supports the business’s financial health and growth.

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Accounting Software Evaluation Service ( 1 hour )

We help businesses select the most suitable accounting software for their needs.

This service typically involves:

Needs Assessment: Understanding the specific requirements of the business, such as its size, industry, and specific accounting needs.
Software Comparison: Evaluating different accounting software options based on features, ease of use, cost, and other relevant criteria.
Recommendations: Providing a shortlist of the best software options and sometimes even a detailed report on the pros and cons of each.

The service can be particularly useful for small businesses that lack the expertise to evaluate software options independently.

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Set Up Your Quickbooks Online Account ( One-time )

Now that you have subscribed and logged in to QuickBooks Online, but you don’t know where to start. We will help you with the following to streamline your QuickBooks more efficiently:

Set Up Your Company Profile: Enter your business information, including name, address, and tax ID.
Customize Your Settings: Adjust your preferences for invoices, sales, expenses, and other features to match your business operations.
Connect Your Bank Accounts: Link your bank and credit card accounts to QuickBooks to import transactions automatically.
Set Up the Chart of Accounts: Organize your financial data by creating categories for income, expenses, assets, liabilities, and equity.
Add Products and Services: List the items you sell or the services you provide, including prices and descriptions.
Invite Your Accountant: If you have an accountant, invite them to access your QuickBooks account for easier collaboration.
Explore Features: Familiarize yourself with the dashboard, reports, and other tools available in QuickBooks Online.

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Chart of Accounts (COA) Clean-up ( One-time )

Cleaning up the Chart of Accounts involves organizing and simplifying the list of accounts used in your general ledger. This process is crucial for accurate financial reporting and efficient bookkeeping. Here are some steps typically involved in cleaning up a chart of accounts:

Identify and Merge Duplicate Accounts: Combine accounts that serve the same purpose to avoid redundancy.
Delete Inactive Accounts: Remove accounts that have zero balances and are no longer in use.
Audit Account Names: Ensure all account names accurately reflect their purpose.
Link Parent and Sub Accounts: Organize accounts hierarchically to improve clarity.
Automate with Software: Use advanced accounting software to streamline the process and maintain an organized chart of accounts.

Cleaning up your chart of accounts can help reduce errors, simplify tax reporting, and improve financial management.

We will meet initially to review the current Chart of Accounts, then review it, make suggestions, and help you clean it up.

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Year-end Bookkeeping Closing ( One-time )

Year-end accounting book closing is crucial for businesses to finalize their financial activities for the year and prepare for the new fiscal year. This process involves several steps to ensure that the accounts accurately reflect the year's transactions. Here are the key steps involved:

Gather Financial Records: Collect all necessary financial documents, such as bank statements, invoices, receipts, payroll records, and previous year-end financial statements.
Review Accounts: Verify that transactions are recorded correctly in the general ledger throughout the year and reconcile any discrepancies. This can be done by evaluating the Profit & Loss and Balance Sheet statements and various chart of accounts.
Adjust Journal Entries: Adjust journal entries as needed to ensure they adhere to legal and government regulations.
Generate Trial Balance: Create a trial balance to ensure that debits and credits are balanced.
Prepare Financial Statements: Once the trial balance is accurate, generate the final financial statements, including the income statement, balance sheet, and cash flow statement.
Inform Your CPA: The final step is to inform the CPA that the accounting books are ready for annual filing.

Closing the books at the end of the year helps businesses understand their net profit or loss, ensures accurate financial reporting and compliance, and sets the foundation for informed financial planning for the upcoming year.

IMPORTANT: This service DOES NOT include past months Catch-up Bookkeeping which is a separate service.

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Any Special Bookkeeping Project ( One-time )

Bookkeeping is a multifaceted task that goes beyond just closing, data entry, reconciliation, and reporting. Here are some other essential bookkeeping tasks:

Invoicing and Billing: Creating and sending invoices to customers and managing accounts receivable.
Expense Tracking: Recording and categorizing business expenses to ensure accurate financial records.
Payroll Processing: Calculating and distributing employee salaries, wages, and benefits.
Tax Preparation: Preparing to file tax returns, ensuring compliance with tax regulations.
Inventory Management: Tracking inventory levels, costs, and sales to manage stock efficiently.
Banking Activities: Managing bank accounts, including deposits, withdrawals, and bank statement reconciliation.
Financial Analysis: Analyzing financial data to provide insights and support decision-making.
Compliance and Audits: Ensuring compliance with financial regulations and preparing for audits.
Record Keeping: Maintaining organized and accurate financial records for future reference.

There are many other tasks within the bookkeeping process. Feel free to let us know if there is any specific area you want to improve or learn more about.

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Benefits

Cost Savings

Eliminating Overhead Costs: You save money on salaries, benefits, payroll taxes, and the workspace required for in-house bookkeepers.
Variable Costs: Outsourcing allows you to pay only for the services you need, whether full-time or part-time, which can be more economical than maintaining a full-time in-house staff.

Focus on Core Business Activities

Time Management: Business owners and key staff can focus on core business activities, strategic planning, and growth opportunities rather than getting bogged down by day-to-day bookkeeping tasks.
Improved Productivity: By freeing up time and resources, your team can concentrate on activities that directly contribute to revenue, business expansion, and higher-value work.

Scalability

Flexibility to grow: Outsourced bookkeeping can easily adjust to a business's changing needs, whether it's scaling up or down. This flexibility allows businesses to accommodate rapid growth without hiring additional staff.
Tailored services: You can choose the level of service based on your current specific needs, whether you require complex financial analysis or basic bookkeeping.

Increased Security

Data protection: Professional outsourcing firms use secure systems and encryption technologies to protect your sensitive financial data, reducing the risk of fraud or data breaches.
Disaster recovery: Outsourced firms often have backup systems and procedures in place, ensuring data is secure in case of unexpected issues.

Advanced Technology Tool Stack

Latest software: Outsourcing companies typically use up-to-date bookkeeping software, ensuring efficient and secure processing.
Automation and efficiency: Many bookkeeping services leverage automation to streamline processes, making financial management faster and more accurate. Our internal process provides three individuals to ensure accuracy.

Improved Accuracy and Reduced Error

Reduced Errors: Trained bookkeepers are less likely to make mistakes, and many firms have a review process to catch errors before they become issues. This ensures more accurate data and reduces the chances of costly fixes.
Accurate Financial Reports: Accurate bookkeeping ensures reliable financial reports, which help you make informed business decisions.

Access to Expertise

Experienced professionals: Outsourcing firms employ skilled and certified bookkeepers who are often specialists in their field, ensuring accurate financial reporting. We offer valuable financial advice and insights.
Stay up-to-date: Outsourced professionals stay informed on the latest accounting regulations, bookkeeping practices, and tax laws, reducing the risk of compliance errors.

Business Continuity, Consistency and Reliability

Avoid turnover issues: Outsourcing eliminates the risk of turnover disrupting the financial process, as the outsourced firm handles staffing needs.
Steady workflow: An outsourced firm guarantees that your financial tasks will be completed on schedule, regardless of changes in internal staff.
Experienced Staff: These professionals handle bookkeeping tasks daily, making them more efficient and consistent than a general staff member.

Client Portal

Various Tools: We provide complimentary technology toolkits for all our clients, such as project management, candidate sourcing, and video interview collections. Check out the Client Portal.
Free, as in no cost to you: The tools within our client portal are free for all our clients.

Simplify Tax Season

Organized records: Outsourced bookkeeping ensures that your financial records are well-organized and ready for tax season. This reduces stress and allows you to focus on strategic decisions without having to file for an extension.
Happy CPA: With all your books ready for the new year, your tax accountant can help you file your taxes on time without any extensions.

Outsource Bookkeeping Services

Unique and Industry-First in Small Business Bookkeeping 3-in-ONE© Three Bookkeepers for The Price of One

Packages

Monthly Bookkeeping Service ( Monthly )

Benefits

Cost Savings

Focus on Core Business Activities

Scalability

Increased Security

Advanced Technology Tool Stack

Improved Accuracy and Reduced Error

Access to Expertise

Business Continuity, Consistency and Reliability

Client Portal

Simplify Tax Season

Unique and Industry-First in Small Business Bookkeeping
3-in-ONE©
Three Bookkeepers for The Price of One